Boonville City Administrator Irl Tessendorf released in a statement an update regarding Project Pelé. This project will bring new soccer fields to Boonville. Tessendorf addressed information on bids received by the City of Boonville regarding work that needed to be completed.
“Bids were opened on Tuesday, February 21 for the grading at Project Pele. The engineer's estimate was $950,000 and the low bidder, Cody Martin came in at $537,637.97. While we cannot go entirely into detail about the reasoning behind this bid, I can offer a few comments about the project and the bid that may provide a more complete picture. The range of bids was wide,” Tessendorf stated.
Tessendorf explained there are essentially three phases of the total project The grading is the first phase, followed by the infrastructure construction to support the fields and the last phase is the turf and grass fields themselves.
“We are doing the infrastructure work (walking paths, stormwater, water, lights, etc) ourselves and some projects must be done as quickly as possible following the grading to ensure that we don't undo the grading improvements as well as to meet several school related deadlines. Due to the above issues, the city decided to evaluate bids on both time and cost and accept completion of the project in phases,” Tessendorf stated. “The City provided a maximum number of days (240), but asked contractors to submit a maximum number of days that was used to evaluate the bids. If a contractor supplied a number of days, that is the number of contracted number of days and liquidated damages could accrue if they exceed their provided maximum contract days.”
He added that the bids were set up in a way that each contractor was responsible for determining if additional fill material was needed and the additional fill was bid as a lump sum, not a unit price.
“By bidding as a lump sum, the City is protected from the uncertainty of the exact quantities of fill material needed. In some sense it is kind of simple. Dirt has to be moved (pushed), around on the site, leveled to the proper grade and compacted along the way. The end product is pretty objective,” Tessendorf stated. “The other element is building several concrete retaining walls to support comers or edges on a steep grade and minimal storm sewer work.”